Policy Documents

Pony Club WA announce that the amendments to the Constitution, accepted by Member Clubs at the recent AGM, are now effective as of 7th May 2019.

Although our constitution was compliant with requirements of the Associations Incorporation Act 2015 (WA), the amendments provide Pony Club WA with a clear and consistent constitution reflecting best practice.

Pony Club WA Constitution – April 2023

Pony Club Western Australia promotes the following codes of conduct to all people involved in any way with the sport of pony club. These codes of conduct highlight the principles and values of Pony Club WA and our related policies.

Pony Club WA Codes of Conduct

State Competition General Regulations 2021

Effective 1st January 2021

    Member Protection

    Member Protection Information Officer

    A Member Protection Information Officer (MPIO) is responsible for providing information about a person’s rights, responsibilities and options to an individual making a complaint or raising a concern in regards to matters of harassment or discrimination. They can also provide information and advice to sport administrators and complaint handlers with regard to the Member Protection Policy of that sport. MPIOs are generally impartial; they do not mediate or investigate complaints.

    The MPIO can play a key role in ensuring sport is safe, fair and inclusive. MPIOs do this through ensuring club people and administrators know their rights and responsibilities and ensuring policies that focus on member protection are being implemented. Such policies may include but are not limited to the complaints policy and procedures, child protection policies, harassment and discrimination policies.

    Discussions with a Member Protection Information Officer are CONFIDENTIAL (exception: State and Federal Legislation).

    National Integrity Framework – Pony Club Australia

    Use the links below to find out all the information you need on Working with Children Checks in WA.

    How do you apply?
    Who needs a Working with Children Check?
    Fact sheets

    For more information on the Working with Children Legislation, to renew online or check your working with Children Check Status head to the Working with Children WA Website.

    Pony Club WA follow the Pony Club Australia Hot Weather Policy.
    The policy is to assist in safeguarding the welfare of horses and riders in Pony Club Activities.

    Pony Club Australia Hot Weather Policy

    Pony Club WA has the following Inclement Weather Policy

    Pony Club WA Inclement Weather Policy

    Policies and Procedures for Photographers, Event Organisers and Participants.

    Pony Club WA Visual Images Policy 

    This policy is to assist in safeguarding the health and welfare of riders and volunteers in Pony Club activities. The purpose of the policy is to provide information and firection to riders, parents, coaches and administrators.

    PCA Concussion Policy

    Pony Club WA Concussion Policy Implementation and Checklist