Notice of Annual General Meeting

In accordance with section 10.4 of the Constitution of Pony Club Western Australia Incorporated, notice is hereby given that the Annual General Meeting of Pony Club Western Australia Incorporated (Pony Club WA) will be held at:

Venue:                Karinya Park Equestrian Centre, 27 Grant St, Orange Grove
Date:                   Saturday 16th March 2019
Time:                   6:30 pm

The ordinary business of the Annual General Meeting shall be:

1. Opening

2. Apologies

3. Minutes of the previous Annual General Meeting.
To confirm the minutes of the Annual General Meeting held on 24th March 2018.

4. Chairperson’s Report
To receive and consider the Chairperson’s Report.

5. Annual Report
To receive and consider the 2018 Annual Report for Pony Club WA.

6. Financial Report
To receive and adopt the 2018 Financial Statements and Auditor’s Report.

7. Motions from Member Clubs
Nil received.

8. Election of Directors
To elect the Directors of Pony Club WA in accordance with the Constitution – the following Members have nominated for election:
• Ann Marie Lowry; and
• Deborah Spencer.

9. Appointment of Auditor
To consider and, if thought fit, pass the following resolution as an ordinary resolution: “That HTG Partners be appointed as auditor of Pony Club Western Australia Incorporated for the financial year ending 31 December 2019.”

10. Special Business – Amendments to the Constitution of Pony Club WA
To consider and, if thought fit, pass the following resolution as a special resolution:
“That the Constitution of Pony Club Western Australia Incorporated be amended as described in Annexure A to this Notice of Annual General Meeting and as detailed in the document tabled at the Annual General Meeting and initialled by the Chairperson of the meeting for the purposes of identification”.

Annexure A   

Proposed amendments to Pony Club WA Constitution

This document shows all proposed amendments, that are the subject of the special resolution set out in Item 10 of the Notice of Annual General Meeting, marked up against the current Pony Club WA Constitution dated 17 August 2017.

Annexure B

Summary of key proposed amendments to the Pony Club WA Constitution

Proposed Constitution Final Draft

Please note, a Member Club may appoint:

  • one Delegate to represent and act on behalf of the Member Club at the meeting; or
  • another Member Club to act as a proxy for the Member Club at the meeting.

Appointment of Proxy Form

Minutes of the AGM held on 24th March 2018

Chairpersons Report

Pony Club WA Annual Report 2018

Pony Club Western Australia Inc Financial Statement FY18

Nominee Statement D Spencer

Nominee Statement AM Lowry

2019-2021 Strategic Plan