Club Resources

Gear Check Manual

The main objective of Pony Club WA Gear Checking is to ensure the Safety of the Rider and Comfort of the Horse.

The Gear Checking Advisory Panel works tirelessly throughout the year to ensure the Gear Checking Manual is up to date, relevant and fair for all Pony Club WA Riders.

The Gear Checking Manual is reviewed annually and a revised version released in January every year.

Gear Checking Manual by Sections

Foreword and Introduction
Section 1 – Rules
Section 2 – Guidelines
Section 3 – Process
Section 4 – Forms and Templates
Section 5 – Precis

2019 Gear Check Manual Bridging Document

For information on the Gear Checking Advisory Panel, Currently Accredited Gear Checkers or becoming an accredited Gear Checker see the Coaches and Officials page 


All Riders should follow the below steps when querying an item of gear or the use of.

  • Step 1 – Read the Pony Club WA Gear Checking Guidelines (contained in the Gear Checking Manual).
  • Step 2 – Ask your Club Coaches
  • Step 3 – Ask your Zone Coach Coordinator
  • Step 4 – Ask the Gear Checking Advisory Panel


An exemption is a form of authorisation that Pony Club WA offers a member to participate in Pony Club WA, when their circumstances prevent them from complying with our Gear Checking Rules. It lasts for the duration of the calendar year, always expiring on Dec 31st.

Any Pony Club WA member is entitled to submit an exemption request.  The rider / parent must systematically go through the process outlined in the Exemption Application Form. Completed applications are sent to the Gear Checking Advisory Panel

When to apply for an exemption:

  • The rider or their horse have a physical impairment restricting them from complying with Pony Club WA Gear Checking Rules.
  • The rider or their horse have a scenario where their safety and comfort is considerably impacted by complying with the Pony Club WA Gear Checking Rules.

For all enquiries feel free to contact the Gear Checking Advisory Panel 


Memo’s and Information Documents

Mandatory Gear Checking Requirements

Helmet Standards and Inspections

Approved Photographers

All photographers wishing to photograph at Pony Club Events are required to apply to be on the Pony Club WA Approved Photographers List.

Approved Photographers 2019

Approved Photographers Application Form

The Working rally is the backbone of the Pony Club Movement.

Working Rally Definition

Clubs and Zones can nominate members for a position on a State Sports Committee at any time of the year.

2019 Sports Committee Nomination Form

Day Members

Day Membership is only available for club rallies or the dismounted phases of Tetrathlon competitions.

Day membership is only available to prospective new members who wish to “try before they buy” at a maximum of two club rallies only.

Day Membership provides Public Liability insurance cover only.

Day Members must sign a Pony Club WA Non-Member Disclaimer.

Day Member Registration Form

Non Member Disclaimer

Day Coaches

Any coach that is not registered as a coach on the Pony Club WA Database WA Affiliated Club must be registered as a Day Coach.

Becoming a Day Coach entitles the coach to Broadform Liability, Professional Indemnity and Personal Accident cover whilst engaged in coaching Pony Club WA riding members.

Day Coach Registration Form

Equipment Hire Forms

  • Dressage Equipment For Hire
    Full Arena with letters $300 per hire period – 2 available
    Set of Letters $50 only – 2 available

Pony Club WA Dressage Equipment Hire Form

  • Active Riding Equipment For Hire
    Trailer with all AR Equipment $5 per rider

Pony Club WA Active Riding Equipment Hire Form

  • Eventing Equipment For Hire
    Eventing Timing Clocks $80
    ICom Radios – set of 6 $75
    Short range radios – set of 16 $50
    Stopwatches – set of 10 $15
    Whistle – set of 10 $10
    Fluoro Vest – set of 15 $20
    Full Eventing Set – $200

Pony Club WA Eventing Equipment Hire Form

Pick us is available between 2 and 4pm the day prior to booking date. Weekend bookings must be collected on the Friday.